Updating Student Records Process

Steps

1. Update Semesters

   • Verify and update semester information as required.

2. Update Global Event Calendar 

   • Review and import any new global events.
   • Remove outdated events if necessary.

3. Review Incident Changes 

   • Check for any incident updates or modifications.
   • Apply necessary changes.

4. Remove Old Records

   • Delete or archive outdated records according to retention policies.

5. Upload New Records

   • Import the latest student or system records.

6. Upload Photos (If Available)

   • Upload any new photos received at the time of processing.
   • Verify that photos are associated with the correct records.

7. Upload New Recipient/Guardian List

   • Import the updated recipient/guardian information.
   • Validate data accuracy after upload.

Validation

• Confirm all uploads completed successfully.
• Verify record counts match the source files.
• Check for any import errors or warnings.
• Notify stakeholders once the update process is complete.

Notes

• Ensure backups exist before removing old records.
• Follow organizational data retention and privacy policies.
• Document any exceptions or issues encountered during processing.